Rules for Entry
Arabian Sponsorship Awards Rules for Entry
The entry can be completed by the Sponsor, Rights Holder or associated Agency. However, the applicant must make all parties aware of the entry and all should agree that the entry is a true reflection of the sponsorship. Contact details for each party should be supplied. The parties should agree upon the correct title and reference for the sponsorship project.
All applicants must be based in the Arabian Gulf, Oman or Northern Africa and all projects submitted must reflect activity based within at least one Arabian Gulf market.
The major part of a sponsorship project entered must have taken place during the 18-month period from 1 June 2010 to 1 December 2011. 2010 Award Winners may not re-submit their winning category for 2011, but they may re-enter their entry into other suitable categories for the 2011 Awards. Other 2010 entrants may re-enter their submissions, as long as the sponsorship activity took place within the last 18 months.
A single sponsorship project may be entered in a maximum of two categories, plus the International category if applicable. Where a sponsorship project is entered in more than one category, separate entry forms must be used for each category entry, tailored as appropriate for each category. Entries must be completed in English.
For entries to be valid, payment must reach Arabian Sponsorship Forum/Awards by the closing date. In the case of Arabian Sponsorship Forum Partnerships, signed agreements must be in place one week prior to Arabian Sponsorship Forum in order to receive any free Awards entries, included in such partnerships.
Entries will be judged solely on the information given in the entry form, and permitted supporting material. No additional supporting material will be considered by the judges. The judges’ decision will be final and no correspondence will be entered into. A short-list of entries in each category will be announced and the winners of each category will be announced at the Awards Ceremony in December.
Organisations responsible for short-listed sponsorship projects will be urgently required to provide any relevant visual images, video material and such other reasonable additional information as requested for possible use in the Awards Ceremony presentation, within the timeline requested.
Short-listed entries shall ensure that necessary consents AND clearances are secured in relation to logos, trademarks, images, audio-visual material and any other material and information supplied to the Arabian Sponsorship Forum for use at the Awards Ceremony and in publicity materials produced in relation to the Arabian Sponsorship Forum/Awards. They shall further ensure that the use of any such material and information shall not in any way be unlawful or contrary to applicable regulations. Arabian Sponsorship Forum/Awards shall not be responsible for clearance, and the applicant shall indemnify Arabian Sponsorship Forum/Awards and its directors, officers and suppliers against any and all loss, damage, liability and expenses (including but not limited to legal costs) arising from any failure to comply with this.
Applicants shall ensure that, with the exception of confidential financial details, Arabian Sponsorship Forum/Awards may use all information contained within the entry form for publicity and promotional purposes of any nature – including as part of future case-studies or as examples of best practice in training and education events, whether before, during, or after the Awards, without any need for further clearance or approval, and that all moral rights in such material are waived.
It is a condition of entry that photos of the winning applicant’s representatives may be used by the Arabian Sponsorship Forum for press and publicity purposes in connection with the Awards and the Arabian Sponsorship Forum annually. Applicants shall ensure that their representatives consent to this.
Arabian Sponsorship Forum reserves the right to cancel or postpone the Awards at any stage. In the event of such cancellation, entry fees received will be fully refunded. Arabian Sponsorship forum shall not be liable in respect of any additional costs or consequential losses incurred by applicants as the result of such a cancellation or postponement.
All enquiries regarding the rules and procedures for entry should be directed to james@profsports.com, T: 00 971 (0)2 441 8122.